The government is stepping up efforts to protect company records and prevent fraud by introducing a new automated platform for verifying changes in company officials.
The system, developed by the Business Registration Service (BRS), will simplify and secure the process of confirming director appointments, resignations, and share transfers.
According to BRS, the platform uses multi-factor authentication, including One-Time Passwords (OTPs), to verify changes in company filings.
The system is designed to prevent fraudulent submissions, identity theft, and unauthorized use of personal information in corporate registrations.
“The enhanced process will automate the end-to-end confirmation of new director appointments, as well as the resignation of directors and transfer of shares, through multi-factor authentication using a One-Time Password (OTP),” said BRS Director General Kenneth Gathuma.
BRS said the platform aligns with the Data Protection Act 2019, ensuring individuals’ personal information cannot be exploited to appoint them in companies without their consent.
The initiative also complies with the Companies Act, where Section 839 allows the Registrar to determine how documents are lodged and authenticated, while Section 843 requires all filings to meet the set standards for content, format, and verification.
The agency added that this system is part of its broader effort to make doing business in Kenya easier, safer, and more reliable. To involve the public in assessing the new platform, BRS has scheduled a webinar on 20 January 2026 at 3:00 PM for validation and feedback.
